How are Pay Periods Defined
A pay period is the range for which payroll is calculated. There are key dates that can be set during the Run Payroll Process.
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Payday
The date on which employees will be paid.
The pay date is determined by the Pay Schedule Settings.
In case the default date is a bank holiday or weekend, the pay date will be automatically adjusted to the last working day before said date. -
Contractual Payday
The contractual payday (based on Pay Schedule Settings). This will be used for pay period numbering and sent to HMRC in the FPS Submissions. -
Period Start
Start of the pay period. Defaulted to the day after the last pay period ends.
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Pay Period End
End of the pay period. Can be adjusted through the Run Payroll page as desired.
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Timesheet Cut-Off Date
The date until which timesheets will be considered for processing, such as overtime and allowances
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Leave Cut-Off Date
The date until which leave will be considered. Any leave approved after this date will be included in a future pay period
Pay Period Numbering
In the UK, the pay period number is dependent on the Contractual Payday. It's important to review and ensure the pay date is correct at each payroll. Each new tax month starts on the 6th day of the month.
It is ideal to ensure the Pay Schedules Settings are set up correctly to automate the dates as accurately as possible.