A P45 is generated alongside the final payslip of the employee. This guide covers how to access P45s and how to handle exceptions, such as late terminations.
Downloading a P45 Form
A P45 will be automatically generated when the payroll is concluded, as long as the termination data has been saved into the payslip.
To access the P45:
- Go to Tax Forms
- Select P45 from the Forms selection
- Search for the employee's name
- Click on the Download icon to download the P45
FPS Leaving Date
When submitting the FPS which includes a final payslip, the FPS submission will include the employee's Leaving Date. This will inform HMRC that this is employee's final payslip.
Dealing with Late Termination
In case you have already finalised payroll and added the termination date after, there are three ways to generate a P45
Option A: Re-Save the Final Payslip
- Add the Termination Date
- Re-open the Payroll
- Edit the employee's final payslip
- Save and calculate the payslip
- Conclude Payroll
Tip: It is recommended to re-submit the FPS to include the Leaving Date
Option B: Generate a Final Payslip in the Next Period
- Create an extra payslip (see: Pay an Already Terminated Employee)
- Save the employee's payslip.
You can save this with nil values if no further payment is required. - Conclude Payroll
Option C: Generate a P45 from the Role Tab
- Go to the Employee's Role Tab
- Next to the Termination Date, select Actions
- Click Generate P45
FAQ
I have terminated an employee, but no P45 has been generated. What can I do?
It is likely that the termination date was added after the payslip was saved. Refer to the Late Termination section to produce a P45.
How do I know if my team added the termination date before or after the final payslip?
If you are unsure, check the Audit Logs and confirm the payslip has been saved after the termination date is added.