Journal Settings
In the main Accounting page, you can manage the categorisation of each debit and credit item (such as Gross Wages).
As a requirement, you'll have to pre-create these categories within Buddy or import them from an accounting integration:
By setting these journal rules, you can then download the journal and detailed journal reports from the Reports section, see: Generating and Downloading Buddy Reports.
Allocating Debits/Credits to Categories
For each debit and credit item:
- Click on the Accounting Category Drop-Down
- Type in the Expense or Liability name or code to Search
- Select the correct ledger
- Optionally, you can also select a default Cost Centre for each level
Customised Journal Rules
Depending on the complexity of your reporting, you may want to create advanced rules to allocate different cost centres or categories based on:
- Employee
- Department
- Role
- Pay Item (Allowance)
- Compound Rules (combining multiple of the above)
Split Journal Rules
Within each rule, you can set a % ratio.
For example, for employees working in a specific role, you may set 60% to go into a Cost Centre and 40% into another.
Exporting and Importing Journal Settings
Within the main Accounting page, you can click the Import / Export button on the top right.
Exporting Journal Workbook
You can click on the Download Journal Workbook (.xlsx) button to download all the accounting journals.
The workbook will contain a separate sheet for:
- Ledgers
- Cost Centres
- Journal Mapping
- Journal Rules
- Options
Importing Journal Workbook
You can utilise the same workbook to fill in through a spreadsheet and then re-import Buddy by.
- Click Upload File
- Select the update workbook file (.xlsx)
- Click Submit Import