This article describes how to mark leave applications either as processed or unprocessed, giving you full control of its state and visibility in payroll
How to Mark Leave as Processed (Paid) / Unprocessed (Unpaid)
From Leave Management
In the Leave Management page, click the Mark Leave button.
- Then, insert filters for:
- Date Range
- Employee (all, or specific employee)
- Mark as Paid (already processed) or Unpaid (not yet processed)
- After selecting these, click Mark to confirm
Once this is processed, you will see a list of which days of leave have been processed. Click Continue if you would like to perform additional actions
Tip: For leave marked as unprocessed, click View Leave in the Leave Applications page to reload the latest status.
From Payroll
In the Payroll page, if you have older leave showing in the payslip, you will see a blue icon informing you about this.
IF you want to remove this from that payslip (i.e. mark the leave as already processed), you can click to Review.
Then, click remove all old leave, and confirm.
Important Note
Please note that when you override leave processing, the number of hours in the total earnings sections within payslips may not match the total in the leave applications.
Common Uses
The Mark Leave button allows you to process leave as either processed or non-processed. This can be useful:
- When adding backdated leave
- When leave of previous months is showing in other payrolls
- Leave was marked as processed as not appearing in the expected payslip
- To edit leave that is already processed as paid
FAQs
What does Marking leave as paid/unpaid mean?
A paid leave will be considered as processed and therefore it will not show in the next payslip.
Contrarily, an unpaid leave can be edited and will show up in your next payslip.
Does removing leave from the payroll page delete the leave entry?
No. When you remove leave, you're only removing it from that payslip.
This process will mark the older leave as processed.
What should I do if I want to fully delete the leave instead of removing it from payroll?
Instead of clearing the leave from payroll, take note of the application dates.
Then, go to leave management, edit the applications, and change their status to deleted or cancelled.
Why do I have different hours in leave applications and the Total Earnings in Payslips?
If someone from your team has marked leave as processed, this will no longer be shown in payslip. Therefore, the consumed amount from the applications may not match the breakdown in payroll.