Whether upon termination or at the end of year, employees might have remaining leave balance which you might need to pay off as an allowance, over and above the basic hours.
Automatic Payment of Leave
Under the Payroll Settings, the option to Automatically Pay Remaining Leave on Termination is enabled.
This will create an allowance of Remaining Leave Balance when you save the payslip for a terminated employee.
TIP: if you disable this option, make sure to Clear Payslip to remove any leave that was already added (See: How to Clear a Payslip during calculation?)
Non-Automated Payment of Leave
Should you disable the setting, you can manage the payment of balance using the following steps:
- Go to Run Payroll
- View the Expanded details of the employee
- On the right, click the Wallet icon on the right of the Balance to Date
- You can adjust the amount of hours to pay
Note: negative hours are not allowed as this is does not comply with local legislation - Click Calculate & Save
*Please note that the Balance to Date will show the balance as at last save. We recommend first saving the basic hours of the pay period to have the balance updated and reflected.
Leave Balance
Any Paid Leave is automatically deducted from the Leave Balance. Therefore, you do not need to do add an adjustment to reflect leave paid in the payslip.