Viewing Leave Balances

It is important to keep track of your employees' leave balances in order to be able to forecast the amount of leave to Entitled, Consumed, Paid and Balance.

To view the remaining leave balance of your employees,

Go to Leave Management
Click on the Leave Balances tab.
Apply filters for Department, Job Type and Year
Select whether you want to view the Consumed or Balance view

Consumed View

VL CF (Vacation Leave Carried Forward)
The amount of VL Carried Forward at the beginning of the year
VL ENT (Entitled)
The amount of leave entitled for this leave year
VL ADJ (Manual Adjustments)
Amount of manual leave adjustment to the entitlement
TOIL (Time off in Lieu)
Hours of TOIL assigned in adjustments
VL CONS (Consumed)
The number of hours that employee has consumed (i.e. taken) as Vacation Leave until today.
VL PAID
The amount of vacation leave hours paid as a pay item (e.g. upon termination)
VL BAL (Balance)
Current Vacation Leave Balance with Leave taken until today
SICK
Hours of full-pay sick taken to date
UNPAID SICK
Amount of sick leave hours taken as unpaid

Balance View

The balances shown on screen are the balance remaining, according to your company settings. The columns show the following:

VL CF (Vacation Leave Carried Forward)
The remaining balance of leave carried forward from the previous year
VL THIS YEAR*
The remaining balance of Vacation Leave that was accrued this year
TOTAL VL BAL
The remaining balance of Vacation Leave, including both balances above
Any custom company leave (e.g. Study Leave)
You will also see the remaining balances for all custom types of leave the company has

*If you are calculating leave pro-rata, this will instead show Entitled 2D (Entitled to Date) which shows the remaining balance from the entitled amount to date.

For a more detailed view (e.g. entitled hours, leave taken, etc.,) you may want to download the Leave Situation Report. More about this report can be found in our Leave Situation Report article.