Paying off Remaining Leave Balance

Payoff Remaining Leave Balance

Whether upon termination or at the end of year, employees might have remaining leave balance which you might need to pay off as an allowance, over and above the basic hours. 

To do so, during Run Payroll, view the expanded details of an employee. On the right, you will see the Leave Balance as shown in screenshot below.

Click the Wallet icon next to the Balance to Date*. This will add an allowance called Paid Leave to the payslip.

You can adjust the amount from the Paid Leave Transaction before pressing Calculate and Save. Once the payslips have been issued, the balance will update to deduct the Paid Leave amount.

*Please note that the Balance to Date will show the balance as at last save. If the employee is on Variable Hours, we recommend first saving the basic hours of the pay period to have the balance updated and reflected. We recommend Paying Leave only after the remaining details have been computed.

Add as Allowance Instead

Alternatively, you can add it from the Add Allowance feature.

1. Go to Run Payroll
2. Click Add Allowance
3. Select Paid Leave
4. Insert the amount of hours to be paid

In either case, you are able to update the amount of hours if you require to do so.

Upload Paid Leave from .csv Sheet

Alternatively, if you are paying Paid Leave in bulk (e.g. at end of year), you could upload a .csv sheet with a list of ID numbers and Paid Leave as shown below:

Once you have downloaded the PayrollAllowanceTemplate.csv file as can be followed here: Download Allowance Template

1. Go to Run Payroll
2. Click Upload Allowances 
3. Select the .csv file
4. Click Upload File
5. Confirm that the Paid Leave allowance has been added to the employees and continue with payroll. (A refresh after import is always helpful)

Leave Balance

Any Paid Leave is automatically deducted from the Leave Balance. Therefore, you do not need to do add an adjustment to reflect leave paid in the payslip.