Process Timesheets (AccuPay™)

Timesheet Preparation

To Process Timesheets, make sure you have checked the timesheets and leave hours (see: Viewing and Editing Timesheets).

Processing Timesheets

Once you know all the timesheets and leave have been added to Buddy...

Go to Run Payroll, and:

1. In the Dates section, click More Options and select the Timesheet cut-off date
2. Click Process Timesheets (within the respective department)
3. You will see a list of employees whose hours worked are below target (see screenshot below) and need to be checked for further action.
4. Decide which action to take for the hours under the target
5. Confirm your action for the employee
6. Once all are confirmed, Confirm & Submit All

The timesheets will be processed and applied to the payroll.

Description of Values and Actions

Below, find an explanation for each column:

• LV BAL (Leave Balance)
  This is the employee’s leave balance
• LV 2D (Leave to Date)
  This shows how much leave balance the employee has to date (on pro-rata basis)
• Target
  The target hours for the employee, depending on their contract and days in month
• Hours
  The amount of Basic Hours for the period. Basic hours include worked hours (timesheets) as well as leave applications (leave management).
• Under
  The number of hours that the Basic Hours is below the Target
• Action
  The action you want to take. This can be:
• Ignore
  Pay the employee for all hours in the period,
• Paid Leave
• Unpaid Leave
• TOIL (Time off in Lieu)
• Split
  You can split the under hours in differing amounts for the above, e.g. 3 hours unpaid leave, 16 hours paid as basic hours 

If you need to process an employee’s timesheet again, you are able to click Unprocess Timesheets, and repeat the above steps.