When calculating the payroll, leave entries might need to be amended due to a multitude of reasons. For correct and compliant calculation purposes, once the payslip has been calculated, the leave entry will be shown as 'Already Paid'
How to edit a leave entry that is showing as paid?
The Leave entry is showing as paid as the payslip has been calculated. You will need to follow the below steps in order to be able to amend the leave entry accordingly.
Assuming that the leave entry was marked as paid within the most recent payroll
- If Payroll is concluded, Go to Payroll History
- Edit the Relevant Payroll
- Reopen Payroll
- Find and click on Edit for the relevant employee.
(The leave entry is then no longer marked as paid) - Go to Leave Management
- Find and Edit the Leave accordingly.
Ensure to calculate the payslip and conclude the payroll accordingly once finalised.
The Leave is Marked as Paid but it's not Linked to the Payslip
There is a possibility that the leave was added after the payslip was saved. If it's marked as paid, this is most likely linked to a payslip in a following payroll.
Before editing a payslip, ensure that the following payrolls are re-opened, and that the employee's payslips are unsaved.
If they are saved, click "Edit". This will unlink any associated leave, which should allow you to edit the payslip to which you want to re-link the leave.