Leave on Payslip not matching the Leave Taken in the Period
A common question we often get asked is why there is more Leave on the employee's payslip than they took during the period.
Common Explanations
The two main reasons for this are the following:
- The application for Leave was inserted or approved on Buddy after the payslip was saved.
- The amount of leave applied for did not fit the previous period. For instance, an application for 200 hours of leave was added in the previous month. Since the employee only has 173.33 hours basic, the remaining leave application was split and pushed into this month.
All leave should be shown in one payslip or another; therefore, if a leave entry is not included prior to issuing payroll for the current period, it will automatically be included in the following period.
How to Ensure Leave is Paid in the Correct Payslips
The best way to ensure that leave is paid in the correct period is to do a quick check prior to concluding payroll.
Follow the below instructions accordingly:
- Go to Leave Management
- Select the dates for the pay period you are running payroll for
- Click View Leave
- Download a detailed leave taken report (see screenshot below)
- Check the Paid column to see if the leave for that pay period has been paid
- Use filters to identify which leave entries are not yet paid
- Go back to Run Payroll, and for any employees who need payslip updated, click Edit and Calculate & Save to update their leave
Screenshot outlining the detailed leave report button