Default Payslip Security
Before sending your payslips, make sure you've established the preferred payslip method.
In Settings > Payroll:
- Choose Payslip Emails Format
- Portal Links (for Employee Portal). *new employees will also receive an invite
- PDF Attachment
- Payslip Encryption (for .pdf attachment)
- No Encryption (not recommended)
- Date of Birth - ddmmyyyy
- ID Card Number
If an encryption method is used, this will be mentioned in the email
Warning
If you are updating the encryption method, note that this needs to be done before the payroll is concluded.
For already concluded payslips, Refresh Payroll Reports before sending the payslips.
Sending Payslips
After concluding payroll, you can click the Email Employees button, as shown in the screen below.
Once you click the button, you will be shown the following prompt:
By clicking Send xx Payslips, an email will be sent to all employees (with an email address) that their payslips can be viewed.
Sending Payslips from Payroll History
If you have already concluded the payroll in a previous session, you can send the payslips by clicking Send Payslips in the Payroll History instead (see: Payroll History Overview).
Sending Individual Payslips
From the payslips views (either in the employee profile or in the payroll history), you can:
- Send a single payslip via email
- Enable or Disable employee portal access for that payslip
See: Viewing Individual Payslips
Employee Portal
The employee portal can be accessed via a secure email and password. Terminated employees will retain access to their previous payslips.
Should employees need assistance with resetting their password or accessing payslips, we have such guides available in the following link: Employee User Guide
Inviting Employees
You only need to invite employee once: Inviting an Employee to their Employee Portal)
This will also be done automatically if payslips are sent without PDF attachments.