View the Weekly Wage and Contributions
Within the FS3 page, users are presented with an option to Edit Weekly Tax Data, as shown below.
Clicking on this button will allow users to view the breakdown for each week:
- Class: The Social Security Category
- Weekly Wage (See: Basic Weekly Wage Calculation)
- EE SSC: The Employee's social security contribution
- ER SSC: The Employer's social security contribution
- ER Maternity: The Employer's Maternity Fund Contribution
Editing the Weekly Wage and Contributions
While viewing the breakdown, you can make edits and override any of these elements.
After changing the elements, you can click Save to store the new weekly wage calculations.
Adding New Weeks
In case you added SSC contributions for missing SSCs, you can Add New Weeks at the bottom of the Weekly Tax editing.
Once added, you can edit the Category, Weekly Wage and contributions as per other rows
Updating the FS3 and FS7
The tax forms and submission files will only be updated once you Regenerate Tax Forms (FS7 and FS3s).
For efficiency, it's recommended that you review and resolve as many errors as possible prior to regenerating.
Reset to Original Values
While editing, you can click Reset to Original to use the default payroll calculation.
Do note that if you have created an override, if you re-open and update payroll, the override may still occur. Thus, it's recommended that you restore to the original and only make any changes if they are not being reflected in payslips.
When to Edit the Weekly Wage Contributions
There are a few errors that can happen naturally throughout the year:
- Incorrect Date of Birth
- Backdated pay and adjustments
- Incorrect payroll adjustments
Often times, the best correction is to re-open and correct the payslip. However, we understand that this can cause difficulties with reconciliations.
This tool allows you to correct such mistakes to be able to submit the FS3, and then handle any changes in contributions independently (such as in refunding employee contributions).
To maintain data integrity, there are some limitations in place, such as not being able to create or remove different weeks.
For more information on Submission errors, check out: FAQ: All About the End of Year Submissions and FSSXpress™