Submitting the FS5
You have concluded a payroll on Buddy and have downloaded an FS5 (See: Downloading FS5 Tax Forms). What is the next step?
Either you, or an accountant that is responsible for filing your tax forms will need to submit the FS5 and pay the dues for FSS, SSC and MFC to the Malta Tax & Customs Administration.
Step-By-Step Process
Below follow the step by step process to ensure you are filing and paying the FS5s correctly each month after payroll has been finalised.
Logging in
The first step is to go to the MTCA's Taxation Site: https://taxation.gov.mt/irdnet/fs5iform.aspx
Screenshot: Log-in Details for the FS5 Payment
From here, insert your company's PE Number and the Income Tax Number separately in the correct box, and click Next.
If you do not remember these numbers, you can always check the Company Details in the Settings page on Buddy. (Provided that these were filled in accordingly)
Screenshot: Company Details in the Settings page on Buddy
Filling in the FS5 Form
The next step is to fill in the FS5 details.
Section A: Payer Information
The PE and Income Tax numbers will be pre-selected based on the previous page (we have removed these from the screenshot below).
Then, you have to select the Year and Month of Payment from the drop-down menus.
Do note that if you select a month/year that was already paid, the values will immediately load based on the submitted data. If you have no submitted data, the values will show as 0, as shown below:
Screenshot: FS5 Payment Form (Page 2)
Section B, C and D
For Sections B to D, as shown above, fill them in based on the corresponding field from the FS5 you downloaded from Buddy (see some notes below).
FS5 Payment Form |
Corresponding FS5 Field |
|
|
| Number of Payees (Main) | B1 |
| Number of Payees (Part-Time) | B2* |
|
|
| Gross Emoluments (Main) | C1 |
| Overtime (Eligible for 15% Tax Deduction) | C1A |
| Gross Emoluments (Part-Time) | C2 |
| Taxable Fringe Benefits | C3 |
| Total Gross Emoluments & Fringe Benefits | C4 |
|
|
| Tax Deductions (Main) | D1 |
| Tax Deductions (Eligible Overtime Income) | D1A |
| Tax Deductions (Part-Time) | D2 |
| Tax Arrears Deductions | D3 |
| Total Tax Deductions | D4 |
| Social Security Contributions | D5** |
| Maternity Fund Contributions | D5a |
| Total Due to the Commissioner for Revenue | D6*** |
Notes:
* Number of Part-Time Payees only accounts for employees on part-time tax methods. If a part-timer is having tax deducted at main rate (e.g. Single), then they will still be considered as a Main Payee
** In the case of months with the COVID Wage Supplement, below Section D in the Buddy FS5, you will see "Deductions Reduced From Covid Grant". In this case, you have to deduct the value from the SSC Due as in the formula below:
D5 - Deductions Reduced From Covid Grant
*** In the case of months with the COVID Wage Supplement, below Section D in the Buddy FS5, you will see another value for "Total Due". Use this amount instead.
Email Address
You are requested to fill in the email address and then click Next.
Paying the Amount Due
In the email you noted, you will receive an email noting the amount you need to pay. You will also be given details to where you can send a bank transfer or pay via card.
If your accountant is doing this step for you, make sure to check regularly that these amounts are being paid, to ensure that you will have no issues with the MTCA.
Paper Submission
Paper Submission is sometimes accepted by MTCA for certain company criteria/size.